To edit, update, create, or cancel job postings, click on Manage All Jobs on the employer desktop or from the navigation bar.

You will go to the Manage Job Postings page. (Click here for a sample of the Manage Jobs Page for NACElink.com in a new window—letters in explanation below refer to this image.) Here you can locate job postings by:

• Posting Type (A)
• Which recruiter from your organization posted the job (B)
• Posting Dates (C)
• Keyword (in title) (D)
• Job Statistics (E)
• By jobs posted to a specific university (J)

Manage Jobs page automatically shows all multi-school (or global) jobs posted in the past 30 days.

To view jobs that were posted more than 30 days ago, change the date in the "posted since" (C) box to the appropriate time frame. All jobs are archived in NACElink, so that you can copy and re-post a job description every semester or as often as needed.

To view jobs that have been entered but not posted, change the setting for the field marked "Job posting date" (C) to either "All" or "Not Yet Posted" on a participating school's site.

To view jobs posted by a specific contact in your organization, use the dropdown box marked "Posted By" (B) to view all jobs by all contact, or choose a name. (You will only be able to view jobs posted by contacts who have opted to share their job information with you.) Next to each contact's name, you will see the number of jobs posted by the contact.

Selecting a contact will then show in "Statistics" (E) the number and types of jobs posted that match the current search settings: scheduled, unscheduled, and total jobs matching search criteria.

How to copy a job (I)

Global, or multi-school, jobs that have already been posted can be copied in order to create a new job with the same description. If you already have a job in the system that you would like to repost, you can copy it instead of retyping it. For example, if you hire a summer accounting intern every year, you can copy the job each new hiring season instead of retyping it.

To copy a job, first locate the job to be copied. You may have to change the date in the "Posted Since" text field, or use the "Not Yet Posted" or "All" options to view all jobs in the system. (Note that if you do not have any jobs in the system available to copy, this option will not appear at the bottom of the page. )

Once you see the original job on the screen, use the "Copy/Create" (I) dropdown list at the bottom of the page. Each job that is available to be copied will be listed below. The format will always be "Create new (job type) job posting by copying (job number)." Locate the job number you wish to copy and select that line.

A new job-posting page will open that is a duplicate of the job you selected. Make any appropriate changes to this job posting, and continue to save it just as you would a new job.

Once you have located your job, you can select "Preview Job" from the actions column (H) to view the job as is it seen by students. At the bottom of the preview page, there will be an option in the dropdown box to edit the job. If your job has ended (the posting schedule end date has passed), you cannot edit the posting dates to make it live again. You must copy the job and re-post it. If you need help determining what information to enter or choose on certain fields, please see the instructions on how to post a job.

You will be able to edit any information about the job, and once saved, those changes will immediately take place. (Some schools use a job holding bin, where the career center reviews all new and edited jobs before allowing them to become live.)

To view, print or e-mail a .PDF of the job once you have selected "Preview Job" from the actions column (H) to view the job. At the bottom of the preview page, there will be an action box that allows you to e-mail the .PDF file or to download a .PDF file of the job.

How to cancel a job

Locate the job you wish to cancel by following the instructions above. Select "Cancel" from the Actions list. You will see a confirmation box open. Select "OK" if you wish to cancel the job, or "Cancel" if you wish to return to the page with no action taken.

How to change the contact for a job (H)

It is now very easy to change the contact for a job. Especially at large company accounts where there are several people sharing a login, one person can enter a job when it is really for someone else.

From the Manage Jobs page, use the dropdown lists for posting type and posted by to view the jobs listed for your company.

In the same row as the job title, you now see an Actions/Info dropdown for each job. Use the dropdown to select "Change Contact". A small window will open with a dropdown listing all possible contacts, and the job preview page will open in the main browser window. Select the name of the contact that should be associated with the job. Once you do so, the new contact person's contact methods will be displayed in the pop-up window. Select the appropriate contact method for the new person, and then choose Change Contact. The main browser window will then refresh with the job preview, showing the updated contact person.

Jobs that have already been posted can be copied in order to create a new job with the same description. If you already have a job in the system that you would like to repost, you can copy it instead of re-typing the job. For example, if you hire a summer accounting intern every year, you can copy the job each new hiring season (see how to locate a job), instead of re-typing it.

To copy a job, first choose the correct posting type (A), contact (B), and/or date range (D) to locate the job to be copied. Note that if you do not have any jobs in the system to copy, this option does not appear at the bottom of the page.

Once you see the original job on the screen, use the Copy/Create (I) dropdown list at the bottom of the page. Each job that is available to be copied will be listed below. The format will always be "Create new (job type) job posting by copying (job number)." Locate the job number you wish to copy, and select that line. (A)

A new job posting page will open that is a duplicate of the job you selected. Make any appropriate changes to this job posting, and continue to save it just as you would a new job.

How to review and print application material submitted for posted jobs

You can now quickly download all applications to a current job from the desktop. Jobs that have recently closed (up to 30 days past) and jobs that are currently accepting applications will be displayed in a box beneath the link to the Manage All Jobs. By selecting the Print/download apps link, you can access a .PDF file containing all application materials which you can then print and/or save to your computer.

From the Manage Jobs page, select View System Applications from the Actions column (H) to view a list of all students who have applied through the system.

On the Manage Jobs page, select View System Applications from the Actions column (H). You will see a list of all students who have applied through the system.

You can click on the name of a resume to view a single resume online. If you wish, you can download one or more resumes in a .PDF format to print or view later.

• To download one or more specific resumes, click on the check box next to the names of the students whose resumes you want to download. Select Download Selected Resumes from the actions dropdown at the top of the page and press the OK button. The resumes will be saved in a zip file, which you may save to your own computer to view later.
• To download all students' resumes and application materials, select Print/Download All Applications from the actions dropdown at the top of the page and press the OK button.

"Print/download applications" from the Actions column (H). A second browser window will launch with links to a PDF file containing all students' resumes, cover letters, and unofficial transcripts. A second link to a .zip file will contain any other material sent by students with their applications. These might include writing samples or images from a portfolio.

You can contact each student directly through the system by e-mail or use the information they have included on their resumes.

• To e-mail one or more students through the system, click on the check box next to the names of the students you want to contact. Select E-mail Selected Students from the actions dropdown at the top of the page and press the OK button.
• To e-mail all students who have applied, select E-mail All Students from the actions dropdown at the top of the page and press the OK button.
• An e-mail window will open with your e-mail address in the "From" box, and all student applicants' e-mail addresses in the "To" box. Enter the subject and message of your e-mail. By default, e-mail addresses are suppressed (hidden from recipients). If you would like to show all of the e-mail address to all recipients, uncheck the "Yes" checkbox under "Suppress Recipient List?". Select send e-mail. A copy will be sent to you.

Job posting tip

• Occasionally employers select "Use System" when they initially post a job, and later decide that they'd prefer students to e-mail them separately. This can easily be changed in the NACElink system. Simply locate your job on the Manage Jobs page, and select "Preview Job" and then "Edit," or click on the title of the job to edit it. Scroll down to the Application type dropdown, and change it from "Use System" to "Reference Information Above". Be sure that you have selected contact items, such as your e-mail address, mailing address, and/or fax number, to show on the job. (This field is called "Contact information for display.") Save your job.

  Students applying will now be directed to send their application materials directly to you. Note, however, that any applications previously processed through the system will remain in the system-you will need to download any of these separately.