You can easily update your organizational information, update contacts within your organization, and create new contacts. You can also change your professional information and add new information (e-mail address, phone, fax numbers, etc.).
Click on Manage Organization Information on the desktop or the navigation bar at the top of the page.
You'll go to the Manage Your Account web page (click for sample in new window—letters below refer to image).
Account Info
The first block on the page (A) provides basic information about the organizational account. From here you can view the account name (B) and by clicking on the account name, can edit the basic information about the organization. (See instructions on how to create an account for editing information.)
The name and contact information of the primary contact (C) for the organization will also appear here. To change the primary contact, select the link titled Change Primary Contact (D). A pop-up window will open posting all contacts in the organization. Select one to be the primary contact. (The primary contact is simply the person who's information shows up first for the organization, and as such is most likely to be contacted by schools; it does not give him/her any special access or privileges.)
The Date Created/View History (E) date will show the history of the account from the date that the account was created (or from when it was merged). Clicking the date will show any edits that were made to the account, along with the name and school (if applicable) of the person who made the changes.
The Jobs/OCR (F) links in the account section will show all jobs posted by all contacts within the organization. For instructions on how to manage jobs, please see the manage jobs section.
Employers have the option of entering additional details about themselves that are available to all career center users at all NACElink Custom schools, but which cannot be viewed by students. To do so, select the link titled Details (Org Use) (G). A pop-up window will open in which you may enter appropriate information. Once any information has been entered, it will appear in this space on the employer and career center's manage accounts page.
User/Contact Info
The second box (H) on the manage accounts page shows information about all users within the organization that have accounts in the system.
There are two types of users within the system: "Private" and "Group" users.
Group users have several contacts using the same username and password (login). All contacts sharing a login also share access to each other's data. If a contact under a group user shares data with a private user, all of the contacts under that group user share the data.
Private users have one contact using a unique login. These contacts may choose to allow other users to access their job and user data.
Only employer contacts can edit their sharing abilities.
To view the sharing styles of your organization, and to share or remove sharing from other users within the organization, select the View Sharing (I) link. You will see a list of all usernames within the organization, and the sharing setting for each.
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You are logged in as maryjane456 All contacts sharing your username and password also share access to your data. There are two contacts that share the username bootsie. --By checking the box "Grant access to your data to this user,"
you are allowing those two contacts to view and edit your data. |
To change your username and/or password, click on your username (J).
To view contact information such as name, address, or to make comments for all career services offices about a contact, click on the contact's name (K). (See instructions on creating an account for help with editing a contact's information.)
To make comments viewable by all NACElink Custom career centers, enter it on the box titled "Additional Details (Org Use)" on the contact page, or select the link titled Details (Org Use) (O). A pop-up window will open in which you may enter appropriate information for all career centers. Once any comments have been entered, they will appear in this space.
To view a contact's phone, e-mail, fax, and other contact data, click on the phone number or e-mail address (L) that appear under the person's name.
From this page you can add, edit and/or delete contact information.
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Click on the dropdown box and choose the action you wish to take by clicking on the action. To delete information, use the "delete" option in the Action column. Use the form on the page that opens to edit/update the information. Then, click Save in the far right-hand column.
The "Date Created/View History" (M) date shows the contact's history from the date that the account was created, or from when all accounts were merged. Clicking the date will show any edits that were made to the account, along with the name and school (if applicable) of the person who made the changes.
Employers have the ability to deactivate a contact or contacts within the organization. This is done when a person leaves the department or organization and no longer should use the NACElink system, but leaves the person's jobs intact for reference. The link itself tells you both the current status of the account, and the action that will occur if you click it.
Deactivate System Wide tells you that the contact is currently active in the system, but by clicking on the link the contact will no longer be able to access his/her account.
If an account has been deactivated, you will see Deactivated by Career Center: Reason (reason). (If the account was deactivated by someone within your organization, it will say Reactivate Contact System Wide.) You can deactivate a contact without deactivating all contacts under a shared username and password.
To view jobs posted by an individual contact, select the Jobs or OCR Link (P) for that contact. See the Manage Jobs section for help using the manage jobs page.